Why Use Recruitment Software? 10 Benefits for Your Business

Using recruitment software, or an ATS (Applicant Tracking System), is the best way to optimize your company's recruitment processes. It not only saves time by simplifying application management but also improves the candidate experience.

Today, recruiting without recruitment software risks leading to very long hiring delays, recruitment errors, and consequently, high costs for the company. If you're still hesitating to equip yourself with recruitment software, Intuition Software gives you 10 good reasons to use an ATS to efficiently manage every step of your recruitment processes.

1. Save Time and Reduce Costs Manually managing all recruitment-related tasks can quickly become very time-consuming for recruiters. Using recruitment software saves a tremendous amount of time by automating many tasks, such as:

• Job posting distribution,
• Resume parsing,
• Interview scheduling,
• Sending rejection and confirmation emails.

By facilitating certain administrative tasks, the delays associated with the recruitment process are effectively reduced, and recruitment software allows the recruiter to focus on what really matters during recruitment: interaction with candidates, interviews, onboarding, etc.

Thanks to a recruitment tool like our JobAffinity software, hiring costs are also reduced. It helps you avoid unnecessary expenses, such as extended job board postings, recruitment agency costs, or productivity losses when positions remain vacant for too long.

Thus, the recruitment process is optimized and less costly for the company, which can use this budget for team or project development.

An ATS finally helps avoid human errors, such as forgetting to respond to a candidate or schedule an interview. Automation therefore makes the recruitment process smoother and more reliable, while reducing the time needed for each step.

2. Improve Application Rates with Multi-Channel Posting

Recruitment software allows you to automate the publication of job offers on several different channels simultaneously (social networks, job sites, job boards, or career pages), all with just a few clicks. With better visibility, this helps reach a wide range of potential candidates and therefore receive more applications.

On the other hand, an ATS software improves the candidate experience through smart forms and smooth navigation that make people more likely to apply. For example, it's possible to set up customizable forms with specific questions about the position in question and thus collect precise information about candidates.

3. Improve Job Offer Attractiveness

A recruitment tool can also help make job offers more impactful and engaging, thanks to writing templates** that maintain a relevant editorial line. Having an effective job offer template helps attract more talents who precisely match the company's needs.

4. Simplify Application Processing

Sorting through all applications can become a real headache, especially when there are many or when there are several available positions. Recruitment software will simplify application processing by centralizing them in a single interface, allowing for an immediate overview** of all profiles.

Additionally, an ATS software allows you to filter and define custom criteria to compare and find the best profiles that match the company's needs. This is what we call resume parsing, a feature that allows you to quickly extract and organize key information from each resume (experience, skills, education, etc.) automatically.

Recruitment software also allows you to track the progress of applications throughout the process, from resume receipt to final interview, ensuring better organization and communication. It's thus possible to send personalized emails and update application status with just a few clicks.

5. Create an Effective Resume Database

In addition to facilitating application management for open positions, recruitment software also allows you to create a resume database, a centralized database of candidates you've met or who have applied in the past.

This resume database can be a valuable resource when you have new recruitment needs or are looking to build a talent pool. Indeed, a profile that doesn't match a certain job offer isn't necessarily uninteresting and can be kept for future offers.

And, once the resume database is set up, it allows you to quickly access all profiles and candidate information and locate the interesting profile(s), saving the recruiter a tremendous amount of time.

6. Recruit Based on Soft Skills

Soft skills, behavioral competencies, are very important today in the recruitment process. Recruitment software like JobAffinity allows you to create custom forms that identify candidates' soft skills and help determine which profiles best match the company's culture.

These forms can include specific questions about stress management, communication, or ability to work in a team, thus offering a more complete evaluation of candidates, beyond their technical resume.

7. Optimize Candidate Experience

Today, candidate experience is as important as customer experience. A poor recruitment process can tarnish a company's image and impact its employer brand. However, recruitment software allows you to facilitate interactions, communication, and transparency** with candidates to optimize their experience. For example, a recruiter who ensures that every candidate receives a response, whether positive or not, will reflect a positive image of the company.

Automated responses, easy access to information on a single interface, and regular tracking of recruitment process steps offered by recruitment software also contribute to offering a smooth and pleasant experience to candidates.

You can stand out by integrating, for example, video testimonials from your employees, creating job descriptions, or creating a blog section directly on your career site.

8. Implement Collaborative Recruitment

The recruitment process can be quite tedious, especially when it involves several people or teams within the company: managers, department heads, employees, etc. To improve this collaboration, recruitment software makes it easy to integrate several company stakeholders in the candidate selection process by centralizing information and making it accessible to everyone.

Thanks to the collaborative features of an ATS tool, everyone can follow the different stages of the hiring process, share their opinion or comment on an application, which ensures selecting the best possible candidate**.

9. Track Recruitment Indicators

One of the big advantages of using recruitment software comes from the ability to track and analyze key performance indicators (KPIs) such as: average recruitment time, application conversion rate, or cost per hire.

These are essential data for evaluating the effectiveness of a recruitment process and adjusting the strategy accordingly. With a recruitment ATS, you can obtain detailed reports on each recruitment campaign, to identify strengths and points to improve.

10. Ensure GDPR Compliance

GDPR compliance ensures that candidates' personal data is processed securely and transparently, which isn't always simple for a company to manage. Recruitment software allows you to verify that the collected information (resumes, contact details, personal information)** is properly stored and used** while respecting candidates' rights to access, rectify, or delete their data.

Additionally, recruitment software allows you to configure procedures to automatically inform candidates how their data is used. By ensuring GDPR compliance, the recruiter strengthens the company's reputation, gives confidence to candidates, and avoids potential penalties.

In conclusion, recruitment software is the best tool to optimize all stages of your recruitment process, saving you time and money, and ensuring you find the most suitable candidate for your needs. And to build a perfect HR strategy, choose our complete JobAffinity software, which makes the hiring process simpler and more efficient than ever, and join more than 4,000 partners.